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JP

JOB ID 25575

Document Control Manager

  • Other, Other, Facilities ＆ General Affairs, Corporate Governance, Audit, Risk
  • Tokyo
  • ¥6,500,000～¥14,000,000

We are a start-up company that provides new options for disasters and under-infrastructured areas with innovative technologies that enable the recycling and use of water resources. The company is evolving into a global organization that brings together engineers and researchers from around the world while taking on global issues such as climate change and water scarcity. Currently in the business growth phase, we are aiming for further expansion with an IPO in sight, based on a mission of high social significance. Our 100-person organization is rooted in a culture where each individual can take on challenges with discretion and responsibility.

This startup is pioneering innovative technologies that enable sustainable water circulation, offering vital solutions in times of disaster and in Tackling global issues such as climate change and water scarcity, the company is rapidly evolving into a global organization that attracts engineers and researchers from around the world. Now in a growth phase with an IPO on the horizon, it offers the opportunity to work on a mission with significant social impact. With a team of around 100 members, the company fosters a culture where each individual is empowered to take ownership and boldly pursue meaningful challenges. With a team of around 100 members, the company fosters a culture where each individual is empowered to take ownership and boldly pursue meaningful challenges.

You will build a strong documentation infrastructure to support business growth. You will establish and operate a management system for technical and regulatory documents for external submission, lead the coordination with the quality management system, and be responsible for the knowledge management of the entire organization.

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Job Description

  • Responsibilities
    ■Design document structure, standards, and operating rules
    ・Design systematic structure, classification, and naming conventions for documents related to products, services, and internal operations.
    ・Establish quality standards, formats, and style guides for documents, and disseminate them throughout the organization.
    ∙ Design and build operational rules and workflows for creating, reviewing, approving, publishing, archiving, and decommissioning documents.
    Flow management of publishing, updating, and decommissioning
    ・Strictly manage the process of publishing new documents, updating existing documents, and decommissioning documents that are no longer needed.
    The document version management system (DMS) is designed to ensure that the most up-to-date and accurate information is always provided.
    Promoting efficient flow operation by utilizing a document management system (DMS).
    Cooperation with each department and audit
    ・Closely cooperate with each department, including development, sales, production, and legal, to understand document needs.
    Provides appropriate guidance and support to document creators and users, and promotes the development of a document culture.
    Conduct periodic internal audits to ensure that the designed rules and flows are being properly implemented, and identify areas for improvement.
    ■Conformity Assurance of External Documents (Legal, Contractual, and Customer Requirements):
    ・To verify and ensure conformity of externally disclosed documents such as product manuals, terms of service, and privacy policies with relevant laws, contractual terms, and specific requirements from customers.
    ▪ Work with the legal department and relevant departments to ensure that documents are legally appropriate and reflect the company's obligations and commitments to customers.
  • Requirements
    Experience in creating and managing technical and regulatory documents
    - Understanding of public works correspondence
    - Experience in operating a document management system
  • Preferred
    Experience in supporting ISO acquisition
    - At least 3 years of experience in QMS (ISO9000, etc.) operation
    - Experience in document disclosure and coordination in public sector
    - Knowledge of risk management
    - Experience in document audit and corrective action

    ■Personality Requirements
    - High willingness to learn and actively adopt new technologies and tools
    - Strong sense of responsibility and autonomous A strong sense of responsibility and the ability to promote business autonomously.
    Able to work proactively with others with an emphasis on teamwork.
  • Location
    Tokyo
  • Work Style
    In-office work only, Flex working possible
  • Salary
    ¥6,500,000～¥14,000,000
  • Attractive
    Points
    Japanese company with global opportunities, Weekends and holidays off, Venture Company, New businesses and services

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