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JP

JOB ID 26468

Executive Assistant

  • Manufacturer, Automotive Parts
  • HR, GA ＆ Facilities, Executive Assistant, Personal Assistant, Sales Administration
  • Kanagawa
  • ¥4,000,000～¥8,000,000

We are a Japan-based commercial vehicle manufacturer that develops, manufactures, and sells trucks, buses, and industrial engines. With production bases and sales networks in Japan and overseas, the company provides products to more than 170 countries and regions around the world, and is developing manufacturing that takes advantage of its global network.
The company is also progressive in its approach to environmental responsiveness, actively promoting the development of electrification and environmental technologies, and was one of the first to introduce mass-produced light-duty electric trucks to the market. The high level of technology and quality that we have cultivated over the years is highly regarded both in Japan and overseas, and we have earned the trust of our business partners. Our corporate culture is characterized by diversity, with global human resources playing an active role.

You will support the coordination and management of the regional offices in Asia Pacific, Middle East and Africa, Europe, and the Americas. You will assist the Head of International Sales in ensuring the smooth operation of regional governance structures such as Sales Boards, Customer Service Boards, and Product Boards.
This Executive Assistant role is dedicated to supporting the coordination and management of the Regional Offices (Asia Pacific, Middle East Africa, Europe, Americas). Supporting the coordination and management of the Regional Offices (Asia Pacific, Middle East Africa, Europe, Americas). Supporting directly the Head of International Sales and Customer Services, the assistant will ensure the smooth operation of the Regional governance structures, including the Sales Board, Customer Services, and the Regional Offices. Supporting directly the Head of International Sales and Customer Services, the assistant will ensure the smooth operation of the Regional governance structures, including the Sales Board, Customer Services Board, and Product Board.

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Job Description

  • Responsibilities
    Coordinate and support the structure, communication and documentation of the Sales Board, Customer Service Board and Product Board for all regional offices.
    Manage board documents, KPIs, etc.
    -Prepare and organize market information, briefing materials, and other relevant documents
    -Travel arrangements and itinerary management for department heads
    -Plan and support execution of visits, workshops, and events in each region
    -Support the promotion of communication and collaboration between the headquarters and the regional offices
    -To-do

    Coordinate and support the structure, communication, and documentation of the Sales Board, Customer Services Board, and Product Coordinate and support the structure, communication, and documentation of the Sales Board, Customer Services Board, and Product Board across all Regional Offices
    ・Ensure consistency and precision in board formats, KPIs, and reports
    ・Prepare and organize market information, briefings, and other materials Prepare and organize market information, briefings, and other materials
    ・Manage travel arrangements and initeraties for the Head of International Sales and Customer Services
    Support the planning and execution of regional visits, workshops, and events
    ・Facilitate communication and alignment between HQ and the 4 Regional Offices
    Track/ follow-up to-do's item
  • Requirements
    Experience in sales, after-sales, or related business support role (approx. 3+ years)
    - Ability to manage multi-tasking
    - Strong organizational and time management skills in an international environment
    - Excellent communication and interpersonal skills, ability to take initiative
    - Language skills (English: business to native level, Japanese: daily conversational level, other language skills a plus) - Proficiency in Microsoft Office (PowerPoint, Excel, Outlook, etc.) Proficiency in Microsoft Office (PowerPoint, Excel, Outlook, etc.).
    ・Proficiency in Microsoft Office (PowerPoint, Excel, Outlook, etc.).

    A bachelor's degree or equivalent. Master's degree a plus.

    3-5 years of experience in Sales, Aftersales, or a related business support role
    ・Proven ability to manage multiple tasks with accuracy and attention to detail ・Strong organizational and time management skills in a fast-paced, international environment ・Excellent communication and time management skills Proven ability to manage multiple tasks with accuracy and attention to detail
    ・Strong organizational and time management skills in a fast-paced, international environment
    ・Excellent communication and Excellent communication and interpersonal skills, with a collaborative and proactive mindset
    ・Business-Native level of English proficiency and Conversational level of Japanese proficiency is required (Other additional skills may be required) Proficiency in Microsoft Office tools (PowerPoint, Excel, Outlook, etc.)
    ・Business-Native level of English proficiency and Conversational level of Japanese proficiency is required
    (Other additional language skills are highly appreciated) Proficiency in Microsoft Office tools (PowerPoint, Excel, Outlook, etc.)
    ・Flexibility to support irregular working hours due to global coordination
    ・Bachelor's degree or equivalent; Master Bachelor's degree or equivalent; Master's degree is an advantage
  • Preferred
    Experience working with or supporting senior leadership
    -Experience working with or supporting senior leadership
  • Location
    Kanagawa
  • Work Style
    Remote working possible, Flex working possible
  • Salary
    ¥4,000,000～¥8,000,000
  • Attractive
    Points
    Over 50% Mid-Career Hires, Childcare support system, Foreign capital company, Make use of languages, Weekends and holidays off, Major corporation

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