JOB ID 25206

Office Administrator | General Affairs

Manufacturer, Automotive Parts
HR, GA ＆ Facilities, Facilities ＆ General Affairs, Executive Assistant, Personal Assistant

Tokyo
¥4,500,000～¥5,500,000

A world leader in sustainable mobility and a technology partner to mobility players worldwide. Driven by innovation since its creation in the early part of the 20th century, the Group is today composed of five complementary business groups that enable it to offer its customers a wide range of solutions: intelligent exterior systems, complex modules, lighting systems, energy storage systems and battery and hydrogen electrification solutions. With intelligent exterior systems, complex modules, lighting systems, energy storage systems and battery and hydrogen electrification solutions. economic revenue of 1.14 billion euros in 2023 and a global network of 152 plants and 40 R&D centers.

The organization is seeking an Office Administrator to manage the day-to-day operations of its Tokyo office. This position is key to maintaining a safe, secure, and efficient work environment for employees while also supporting a range of administrative needs across General Affairs, Human Resources, Finance, and Sales functions. Finance, and Sales functions.

Apply for this job

Job Description

Responsibilities

- Manage access control and security procedures (e.g., registering newcomers, issuing access cards).

- Oversee office supplies and inventory (stationery, beverages, marketing materials).

- Liaise with vendors for cleaning, decoration, maintenance, and other facility-related services.

- Raise purchase requests in SAP, coordinate deliveries, and process payment approvals.

- Maintain updated records of company registration documents and certificates.

- Handle incoming and outgoing mail, couriers, and publications.

- Update and manage office notice boards and digital communication displays.

- Support planning and execution of internal company events, CSR activities, and safety initiatives.

- Coordinate logistics for VIP visits, including transportation and hospitality.

- Arrange taxis, restaurant reservations, and supplies for meetings and events.

- Manage and publish the company's internal monthly newsletter.

- Provide general administrative support including scheduling, documentation, and internal communications.

- Handle other duties as assigned by reporting managers.

- Assist employees with travel arrangements (e.g., visa coordination, insurance support).

- Support event logistics for meetings, departmental activities, and guest visits.

- Handle mainline telephone reception and incoming inquiries.

- Ensure quality, safety, and environmental standards are adhered to within areas of responsibility.

- Contribute to ongoing improvements in the company's processes.
Requirements

Experience as an Administrative Assistant or General Affairs staff.

Prior experience in an international or multicultural environment is strongly

Native-level Japanese and strong English communication skills.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Highly Highly organized, detail-oriented, and able to work independently.

Service-oriented mindset with strong accountability.

Collaborative team player with excellent interpersonal skills. Collaborative team player with excellent interpersonal skills.
Preferred

- SAP Experience
Location

Tokyo
Work Style

In-office work only
Salary

¥4,500,000～¥5,500,000
Attractive
Points

Foreign capital company, Weekends and holidays off, Make use of languages, Major corporation, Management Position

Apply for this job

Return to list

Related Jobs

Office Administrator | General Affairs

Manufacturer, Automotive Parts
HR, GA ＆ Facilities, Facilities ＆ General Affairs, Executive Assistant, Personal Assistant
Tokyo
¥4,500,000～¥5,500,000

Details.

HR for New graduates and career Human Resources (new graduates and mid-career)

Manufacturer, Semiconductor
HR, GA ＆ Facilities, Facilities ＆ General Affairs, Executive Assistant, Personal Assistant, Talent Acquisition, Recruitment, HR Business Partner, HR Information System, Training ＆ Development, Payroll, HR Operations
Fukushima
¥5,300,000～¥7,500,000

We are expanding our business in several areas such as “electronic components,” “semiconductor-related products,” and “LED lighting” on the strength of our ceramic material technology cultivated since our establishment.
The company has a global top share class product in high thermal conductive substrates, and is a company that is steadily increasing its high profitability and business performance with its unique differentiated product strategy.

Furthermore,
ranked in the TOP 5 in the [TSE Prime Stock Ranking], the company has an employee shareholding system, dormitory system, free time system (0 overtime hours), etc.
The company has a comfortable working environment for employees and is ranked in the TOP 50 of “high hourly wage” x “single overtime” companies.

This position is for a company listed on the prime section of the Tokyo Stock Exchange and is responsible for recruiting “new graduates”, “mid-career”, “people with disabilities”, and “dispatched workers”.
This is a position where you will be able to make use of your experience in everything from planning recruitment plans to examining recruitment methods in order to strengthen the organization.

Details.

HRBP ~Strategic HR

Manufacturer, Machinery, Equipment
HR, GA ＆ Facilities, Facilities ＆ General Affairs, Executive Assistant, Personal Assistant, Talent Acquisition, Recruitment, HR Business Partner, HR Information System, Training ＆ Development, Payroll, HR Operations
Tokyo
¥10,000,000～¥17,000,000

The company is the Japanese subsidiary of a semiconductor equipment manufacturer founded in the USA.
It is among the world's top in revenue, scale, and market share.
Their environment offers opportunities to experience technological innovation, cutting-edge customer demands, problem-solving, and
Ranked No. 1 in global semiconductor equipment sales in 2022, it provides a chance to leverage skills in a growing

At the world's No. 1 equipment manufacturer, you will be responsible for labor management, training, training planning, dispute resolution, and close collaboration with the U.S. headquarters for the 120-130 employees who will be employed in Japan.
This is an extremely rewarding position where you will have a great deal of discretion in the relationship with the employees you are in charge of and in liaising with the US headquarters.
You will be able to think about the necessary processes and maintain and manage the best possible working environment.

Details.

HR / Recruitment HR

Manufacturer, Machinery, Equipment
HR, GA ＆ Facilities, Facilities ＆ General Affairs, Executive Assistant, Personal Assistant, Talent Acquisition, Recruitment, HR Business Partner, HR Information System, Training ＆ Development, Payroll, HR Operations
Tokyo
¥4,500,000～¥13,000,000

The company provides Saas services to solve direct problems in the manufacturing industry, which accounts for approximately 20% of Japanese industry.
The company has already succeeded in raising approximately 30 billion yen in funding and is currently growing rapidly.
It is a company that is working daily to create a “new system” that will change the common sense of the industry, so that all people involved in “manufacturing” can maximize their inherent capabilities.
Join this fast-paced company and increase your skills and salary.

This company is currently growing rapidly, and you will be in charge of either an “engineering position” or a “business position” to achieve high-level hiring.
This is a great opportunity to work at a higher level in a flexible work environment with telecommuting and flexible work hours.
Would you like to make the most of your experience and work for the company?

Details.