JOB ID 25206

Office Administrator | General Affairs

  • Manufacturer, Automotive Parts
  • HR, GA & Facilities, Facilities & General Affairs, Executive Assistant, Personal Assistant
  • Tokyo
  • ¥4,500,000~¥5,500,000

A global leader in advanced technologies serving the mobility industry, operating across multiple regions with strong commitments to innovation, operational excellence, and sustainability. The organization maintains a robust financial governance structure and is seeking an experienced finance leader to oversee the Japan market. The organization maintains a robust financial governance structure and is seeking an experienced finance leader to oversee the Japan market.

The organization is seeking an Office Administrator to manage the day-to-day operations of its Tokyo office. This position is key to maintaining a safe, secure, and efficient work environment for employees while also supporting a range of administrative needs across General Affairs, Human Resources, Finance, and Sales functions. Finance, and Sales functions.

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Job Description

  • Responsibilities
    - Manage access control and security procedures (e.g., registering newcomers, issuing access cards).

    - Oversee office supplies and inventory (stationery, beverages, marketing materials).

    - Liaise with vendors for cleaning, decoration, maintenance, and other facility-related services.

    - Raise purchase requests in SAP, coordinate deliveries, and process payment approvals.

    - Maintain updated records of company registration documents and certificates.

    - Handle incoming and outgoing mail, couriers, and publications.

    - Update and manage office notice boards and digital communication displays.

    - Support planning and execution of internal company events, CSR activities, and safety initiatives.

    - Coordinate logistics for VIP visits, including transportation and hospitality.

    - Arrange taxis, restaurant reservations, and supplies for meetings and events.

    - Manage and publish the company's internal monthly newsletter.

    - Provide general administrative support including scheduling, documentation, and internal communications.

    - Handle other duties as assigned by reporting managers.

    - Assist employees with travel arrangements (e.g., visa coordination, insurance support).

    - Support event logistics for meetings, departmental activities, and guest visits.

    - Handle mainline telephone reception and incoming inquiries.

    - Ensure quality, safety, and environmental standards are adhered to within areas of responsibility.

    - Contribute to ongoing improvements in the company's processes.
  • Requirements
    Experience as an Administrative Assistant or General Affairs staff.

    Prior experience in an international or multicultural environment is strongly

    Native-level Japanese and strong English communication skills.

    Proficient in Microsoft Office (Excel, Word, PowerPoint).

    Highly Highly organized, detail-oriented, and able to work independently.

    Service-oriented mindset with strong accountability.

    Collaborative team player with excellent interpersonal skills. Collaborative team player with excellent interpersonal skills.
  • Preferred
    - SAP Experience
  • Location
    Tokyo
  • Work Style
    In-office work only
  • Salary
    ¥4,500,000~¥5,500,000
  • Attractive
    Points
    Foreign capital company, Make use of languages, Weekends and holidays off, Major corporation, Management Position

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