JOB ID 25206

Office Administrator | General Affairs

Manufacturer, Automotive Parts
HR, GA ＆ Facilities, Facilities ＆ General Affairs, Executive Assistant, Personal Assistant

Tokyo
¥4,500,000～¥5,500,000

A world leader in sustainable mobility and a technology partner to mobility players worldwide. Driven by innovation since its creation in the early part of the 20th century, the Group is today composed of five complementary business groups that enable it to offer its customers a wide range of solutions: intelligent exterior systems, complex modules, lighting systems, energy storage systems and battery and hydrogen electrification solutions. With intelligent exterior systems, complex modules, lighting systems, energy storage systems and battery and hydrogen electrification solutions. economic revenue of 1.14 billion euros in 2023 and a global network of 152 plants and 40 R&D centers.

The organization is seeking an Office Administrator to manage the day-to-day operations of its Tokyo office. This position is key to maintaining a safe, secure, and efficient work environment for employees while also supporting a range of administrative needs across General Affairs, Human Resources, Finance, and Sales functions. Finance, and Sales functions.

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Job Description

Responsibilities

- Manage access control and security procedures (e.g., registering newcomers, issuing access cards).

- Oversee office supplies and inventory (stationery, beverages, marketing materials).

- Liaise with vendors for cleaning, decoration, maintenance, and other facility-related services.

- Raise purchase requests in SAP, coordinate deliveries, and process payment approvals.

- Maintain updated records of company registration documents and certificates.

- Handle incoming and outgoing mail, couriers, and publications.

- Update and manage office notice boards and digital communication displays.

- Support planning and execution of internal company events, CSR activities, and safety initiatives.

- Coordinate logistics for VIP visits, including transportation and hospitality.

- Arrange taxis, restaurant reservations, and supplies for meetings and events.

- Manage and publish the company's internal monthly newsletter.

- Provide general administrative support including scheduling, documentation, and internal communications.

- Handle other duties as assigned by reporting managers.

- Assist employees with travel arrangements (e.g., visa coordination, insurance support).

- Support event logistics for meetings, departmental activities, and guest visits.

- Handle mainline telephone reception and incoming inquiries.

- Ensure quality, safety, and environmental standards are adhered to within areas of responsibility.

- Contribute to ongoing improvements in the company's processes.
Requirements

Experience as an Administrative Assistant or General Affairs staff.

Prior experience in an international or multicultural environment is strongly

Native-level Japanese and strong English communication skills.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Highly Highly organized, detail-oriented, and able to work independently.

Service-oriented mindset with strong accountability.

Collaborative team player with excellent interpersonal skills. Collaborative team player with excellent interpersonal skills.
Preferred

- SAP Experience
Location

Tokyo
Work Style

In-office work only
Salary

¥4,500,000～¥5,500,000
Attractive
Points

Foreign capital company, Make use of languages, Weekends and holidays off, Major corporation, Management Position

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