- Top
- Job Listings
- Office Administrator | General Affairs
JOB ID 25206
Office Administrator | General Affairs
- Manufacturer, Automotive Parts
- HR, GA & Facilities, Facilities & General Affairs, Executive Assistant, Personal Assistant
- Tokyo
- ¥4,500,000~¥5,500,000
A global leader in advanced technologies serving the mobility industry, operating across multiple regions with strong commitments to innovation, operational excellence, and sustainability. The organization maintains a robust financial governance structure and is seeking an experienced finance leader to oversee the Japan market. The organization maintains a robust financial governance structure and is seeking an experienced finance leader to oversee the Japan market.
The organization is seeking an Office Administrator to manage the day-to-day operations of its Tokyo office. This position is key to maintaining a safe, secure, and efficient work environment for employees while also supporting a range of administrative needs across General Affairs, Human Resources, Finance, and Sales functions. Finance, and Sales functions.
Job Description
-
- Responsibilities
- - Manage access control and security procedures (e.g., registering newcomers, issuing access cards).
- Oversee office supplies and inventory (stationery, beverages, marketing materials).
- Liaise with vendors for cleaning, decoration, maintenance, and other facility-related services.
- Raise purchase requests in SAP, coordinate deliveries, and process payment approvals.
- Maintain updated records of company registration documents and certificates.
- Handle incoming and outgoing mail, couriers, and publications.
- Update and manage office notice boards and digital communication displays.
- Support planning and execution of internal company events, CSR activities, and safety initiatives.
- Coordinate logistics for VIP visits, including transportation and hospitality.
- Arrange taxis, restaurant reservations, and supplies for meetings and events.
- Manage and publish the company's internal monthly newsletter.
- Provide general administrative support including scheduling, documentation, and internal communications.
- Handle other duties as assigned by reporting managers.
- Assist employees with travel arrangements (e.g., visa coordination, insurance support).
- Support event logistics for meetings, departmental activities, and guest visits.
- Handle mainline telephone reception and incoming inquiries.
- Ensure quality, safety, and environmental standards are adhered to within areas of responsibility.
- Contribute to ongoing improvements in the company's processes.
-
- Requirements
- Experience as an Administrative Assistant or General Affairs staff.
Prior experience in an international or multicultural environment is strongly
Native-level Japanese and strong English communication skills.
Proficient in Microsoft Office (Excel, Word, PowerPoint).
Highly Highly organized, detail-oriented, and able to work independently.
Service-oriented mindset with strong accountability.
Collaborative team player with excellent interpersonal skills. Collaborative team player with excellent interpersonal skills.
-
- Preferred
- - SAP Experience
-
- Location
- Tokyo
-
- Work Style
- In-office work only
-
- Salary
- ¥4,500,000~¥5,500,000
-
- Attractive
Points - Foreign capital company, Make use of languages, Weekends and holidays off, Major corporation, Management Position
- Attractive
Consultation
Our expert team is dedicated to empowering your career change, crafting tailored career plans, and securing the best job opportunities in the automotive and mobility sectors.
Search by Industry
Search by Job Type
Search by Location
- Top
- Job Listings
- New Graduate Recruitment HR (Recruitment Manager or Manager Candidate)